Australian Residential Property Management
Survey Form 2009
Period under Review: The last consecutive 12 month period for which the business has a financial report of revenue and expenses for the residential property management department.
Please complete this one page form, ensuring that a figure appears on lines 1 to 38 (except line 24), and that you tick your location on line 39.
F.A.Q. The most frequently asked question is: How do we split shared expenses such a premises costs? The majority of accountants split shared expenses in accordance with the business’s income split. For example, where sales income is 70% and property management is 30% the shared expenses are split 70/30.
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DEFINITIONS
The Residential Property Management Department
Residential Property Management Department means a department which derives the majority of its income from acting as an agent in the leasing or management of residential property.
1.00 Commission means all income, fees and commissions received from services provided with respect to the collection of rent and general management. It is most commonly charged as a percentage of the rent collected.
2.00 Ancillary Fees means all income, fees and commissions received from non rent collection services such as leasing, letting, repairs supervision, statements, reports, appearance at tribunals / courts etc.
3.00 Recoverables / Advertising means all monies received from clients for advertising, marketing, auctions, certificates & keys.
4.00 Other means income, fees and commissions received for property management services not listed in 1.00, 2.00 or 3.00 above.
5.00 Total Revenue means the aggregate of items 1.00, 2.00, 3.00 & 4.00.
6.00 Advertising / Promotion means all monies paid for advertising or promotion in areas such as newspapers, magazines, brochures, signage and for canvassing / prospecting.
7.00 Bank Charges means all monies paid for banking charges but excludes interest.
8.00 Equipment / Technology means all monies paid for leasing, interest, provision for depreciation, repairs and maintenance on all plant, equipment and information technology but excludes motor vehicles.
9.00 Group Fees means all monies paid to franchise, marketing and multiple listing groups for the provision of property management services but excludes advertising and promotion.
10.00 Insurance means all monies paid for insurance cover including loss of profits, cash in transit, premises, contents / equipment, public liability, professional indemnity, workers compensation and motor vehicles.
11.00 Interest means all monies paid as interest on funds borrowed to operate the business but excludes interest on equipment/plant, motor vehicles and premises.
12.00 Motor Vehicles means all monies paid for motor vehicle leasing, interest, provision for depreciation, repairs and maintenance but excludes insurance and parking.
13.00 Personnel / Training means all monies paid for personnel to attend training, seminars and conferences plus uniforms, petty cash and staff amenities.
14.00 Postage / Couriers means all monies paid for stamps, postage, document exchange and couriers.
15.00 Premises means all monies paid for leasing, interest or provision for depreciation on premises, plus rates, taxes, electricity, fuel, cleaning, refuse removal, repairs, maintenance and security.
16.00 Printing / Stationery means all monies paid for printing, stationery, copying and binding.
17.00 Professional Fees means all monies paid for accounting, auditing, legal, valuation or other professional services plus any associated costs such as stamp duty.
18.00 Recoverables means all monies paid for services and products (excluding advertising / promotion item 6.0) such as certificates, reports and keys which are recoverable from clients.
19.00 Referrals, conjunctions means all monies paid to others as a referral or conjunction fee / commission.
20.00 to
23.00 Salaries - Employees means
all monies paid to employees as wages, commission, car allowance,
telephone allowance, uniform allowance, superannuation, fringe benefits
tax, group tax, payroll tax and long service leave.
24.00 Salaries - Principals means all monies paid to principals as wages, commission, car allowance, telephone allowance, uniform allowance, superannuation, fringe benefits tax, group tax, dividends or share of profits. It is included in item 29.00 Operating Surplus (Deficit).
25.00 Subs / Licenses / Donations means all monies paid for licensing, registration, association membership, professional literature, donations and subscriptions.
26.00 Telephone / Fax means all monies paid for telecommunication services but excludes telephone allowances paid to personnel.
27.00 Travel / Parking means al monies paid for travel and parking but excludes travel and parking related to training.
28.00 Total Expenses means the aggregate of items 6.00 to 27.00 inclusive.
29.00 Operating Surplus (Deficit) means items 5.00 less item 28.00
30.00 to
35.00 Personnel No’s means all
full time, part time and casual employees. Round non full time employees
off to the nearest half a person.
Best Practice |
